John Vaught, Project Manager in Leesburg, VA, United States
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John Vaught

Verified Expert  in Project Management

Project Manager

Leesburg, VA, United States

Toptal member since December 6, 2019

Bio

John's experience includes leading teams as a management consultant with PwC and as a project and program manager for the public and financial sector. He has experience managing projects from proposal through implementation while delivering results, as well as implementing process improvements. John has a Master's degree in Adult & Community Education and certifications in PMP, ITIL, Lean Six Sigma, Change Management, and Agile methodologies.

Project Highlights

Built a Strategic Portfolio Practice from Scratch
Built a project portfolio management practice from scratch, creating a full life cycle from project intake to execution.
Responsible for the IT Program Management of a Top 5 Initiative Application
Led the IT agile team responsible for developing a customer-friendly application with over a $6 million budget.
Rescued a Project that Was Over Budget and Behind Schedule
Worked with management to determine priorities and implement tighter controls to bring a project back on schedule and budget.

Expertise

  • Agile
  • Change Management
  • Management Consulting
  • Process Improvement
  • Program Management
  • Project Management

Work Experience

Project Portfolio Manager

2018 - PRESENT
Loudoun County Government
  • Monitored projects, analyzed operational and cost implications of changes, and recommended alternative actions to contain costs or prioritize projects.
  • Built a project portfolio management practice from scratch, creating a full life cycle from project intake, investment decisions, project management standards and guidelines, and thorough execution.
  • Built a project management office from scratch; responsible for developing tools, best practices, methodologies, and guidance for the execution of projects; manage and mentor project managers and communication with customers.
  • Implemented an agile methodology practice within the IT department.
  • Created a central IT intake process for new projects that includes the creation of online forms, gate approvals, and project scoring; provided training and working sessions with departments to help them learn how to use the system.
  • Received silver and gold performance awards.
  • Managed team administering the project portfolio suite of tools with Planview.
  • Worked with IT leadership to develop a plan to gather departments’ technology road-map requests to help develop the fiscal year budget.
  • Analyzed, planned, developed, and trained the IT department to grow from zero PPM maturity to utilizing resource and demand management within a year.
  • Developed and provided training on process mapping.

IT Program Manager

2015 - 2018
Freddie Mac
  • Received multiple “Above & Beyond” awards.
  • Managed scope, schedule, budget, quality, risks, and issues, impact on systems, and dependencies with other IT Business Units within the company for $6 million and up projects with up to 30 staff.
  • Directly managed all aspects of the project lifecycle, working with matrixed IT partners to oversee all phases or iterations of Agile projects.
  • Validated financial forecasts and provided on-going reconciliation of resources and other related project expenditures.
  • Developed communication plans and effectively communicated in both verbal (e.g. day-to-day discussions, team meetings) and written (status reports, change requests).
  • Collaborated with customers and vendors to develop formal implementation plans, including key success metrics and milestones; ensured successful system integration testing and verification; created system integration specifications, data standards, forms, design documents, and test cases.
  • Developed strategy as project manager end-to-end testing across a suite of front-line products; worked with product owners, policy, IT, and others to ensure smooth implementation.
  • Developed process and data flows to follow a loan across an entire suite of applications through its lifecycle.
  • Provided training and seminars to enhance the skills of the department personnel; worked with VPs and directors on training material for the entire strategic delivery division.

UAT Test Lead

2014 - 2015
Ravisun Corporation
  • Led the user acceptance testing initiative at Freddie Mac on the Loan Coverage Advisor application, a priority solution that provides an interface to users with real-time rep and warrant information.
  • Coordinated with the product owner, FM management, analysts, and development team using agile methods.
  • Implemented tighter scheduling and better reporting to shorten the time required to test a product and reduce the number of defects.
  • Coordinated with PM and the product owner on the overall project plan and provide status reports to all levels of management.
  • Provided business architecture and analysis, especially in the areas of decision modeling and agile methods.

Management Consultant

1997 - 2001
PricewaterhouseCoopers
  • Served as the team lead for multi-million dollar projects from proposal through implementation.
  • Worked on a team to determine the actual processes involved in the hiring procedures for a federal agency to determine issues that slowed down the process and created solutions to provide more efficiency. Developed customized reports for management analysis. Facilitated reviews of third-party COTS software packages.
  • Identified and resolved financial data reporting errors affecting HUD operations. Worked across departments to identify and prioritize data issues, develop metrics and create algorithms to clean the data.
  • Acted as the primary bridge between a federal agency’s management team and a third party’s software development team to finish a project that was over budget and overdue. Worked with management to determine priorities and requirement specifications, managed scope, developed a scorecard and led issue resolution meetings, implemented a documentation standardization and reviewed for adherence and standards, and supervised user acceptance testing.
  • Mapped out process flows using Visio and developed recommendations for process improvements.
  • Developed proposals for new work on multi-million dollar contracts.
  • Provided training to internal staff on IT subjects such as data, reporting, and database concepts.

Project & Program Manager

1994 - 1997
SAIC
  • Hired as a business analyst and promoted to project manager and deputy division manager.
  • Monitored budgets and contracts for the division programs, hired and supervised employees, and developed business proposals.
  • Directed the teams responsible for full life-cycle software development, software and hardware deployment, testing, and installation.
  • Rescued interagency eCommerce project supporting NAFTA; assumed leadership of project not meeting government standards and brought it into compliance in less than 6 months. Worked with COTAR to determine project priorities.
  • Directed team of over 25 staff, including analysts, programmers, database administrators, testers, trainers, web designers, and administrative assistants.
  • Built and maintained a project plan using MS Project by interfacing with management, users, developers, and all other relevant staff.
  • Developed requirements, facilitated buy-in across multiple federal agencies, designed data models, business process models, and requirement traceability matrix used to track progress.
  • Reduced costs and increased profits, bringing the division from in the red to profitable.

Project History

Built a Strategic Portfolio Practice from Scratch

Built a project portfolio management practice from scratch, creating a full life cycle from project intake to execution.

Helped the IT department move from barely monitoring some of their projects to adding all projects into a suite of portfolio tools, developed metrics and dashboards, introduced Agile methodology, creating a central intake process, and provided training for departments and IT staff. Created the strategy and implementation of moving the department from zero PPM maturity to utilizing resource and demand management within a year.

Responsible for the IT Program Management of a Top 5 Initiative Application

Led the IT agile team responsible for developing a customer-friendly application with over a $6 million budget.

Responsible for the planning and execution of a customer-facing application as part of Freddie Mac's Loan Advisor Suite of tools. Primary interface with the business to plan, manage the budget and staff, mitigate issues, and deliver value. I took over the project when it was experiencing delays, low staff morale, and behind on developing a customer test environment. Got the project back on track, upgraded the skills and morale of the team, and won back the trust and approval of the business.

Rescued a Project that Was Over Budget and Behind Schedule

Worked with management to determine priorities and implement tighter controls to bring a project back on schedule and budget.

While working as a management consultant with PwC for a federal agency, I was the primary bridge between a federal agency’s management team and a third party’s software development team to finish a project that was over budget and overdue. Worked with management to determine priorities and requirement specifications, managed scope, developed a scorecard and led issue resolution meetings, implemented a documentation standardization and reviewed for adherence and standards, and supervised user acceptance testing. Helped set a workable target for completion and bring the project back within budget.

Education

2010 - 2012

Master's Degree in Adult and Community Education

Indiana University of Pennsylvania - Indiana, PA

2004 - 2006

Master's Degree in Theology

Abilene Christian University - Abilene, TX

1988 - 1992

Bachelor's Degree in Biology

Abilene Christian University - Abilene, TX

Certifications

NOVEMBER 2019 - PRESENT

Lean Six Sigma Yellow Belt

Thayer School of Engineering at Dartmouth College

MAY 2018 - PRESENT

ITIL Foundation

AXELOS

AUGUST 2016 - JULY 2020

Certified Scrum Master

Scrum Alliance

AUGUST 2014 - AUGUST 2020

Project Management Professional (PMP)

Project Management Institute (PMI)

Skills

Tools

Microsoft Visio, Microsoft Project

Paradigms

Change Management, Agile, Scrum

Industry Expertise

Public Sector

Platforms

Android

Other

Training & Training Content Development, Project Management, Process Improvement, Public Speaking, Training, Management Consulting, Program Management, Portfolio Management, Finance, Microsoft 365

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