Prashant Gupta
Verified Expert in Project Management
Project Manager
Tokyo, Japan
Toptal member since August 15, 2025
Prashant has executed projects across cloud, AI, infrastructure, and sustainability for global tech leaders, including Microsoft, Walmart, and Coupang. He handles business case preparation, financial modeling, KPI tracking, and strategic business reviews. He is fluent in English and intermediate in Japanese. Prashant manages cross-functional collaboration and stakeholder communication in multicultural environments, delivers executive-level reporting, and drives data-driven decision making.
Project Highlights
Expertise
- Business Cases
- Complex Data Analysis
- Complex Problem Solving
- Cross-functional Team Leadership
- Program Management
- Project Management
- Stakeholder Management
- Strategy
Work Experience
Senior Program Manager
Microsoft
- Achieved record delivery of a hyperscale data center project—112 days ahead of schedule—creating a world record, optimizing internal systems and coordination with external and internal vendors, saving millions of dollars.
- Designed PRDs and launched a supply-chain-integrated waste management app used by Microsoft APAC ITIM, enabling better forecasting, vendor accountability, and compliance documentation to develop a zero-waste system, saving $42 million.
- Led an effective request for proposal process by adding new bidders, training new telecom construction vendors as per Microsoft's processes and project requirements, and reducing the cost per project by $300,000.
Program Manager
Coupang
- Spearheaded a startup-scale operations program integrating AI-based inventory tracking and digital dashboards. Drove KPI and OKR development and reporting, transitioning supply chain workflows to a data-centric model using automated metrics tracking.
- Led stakeholder communication and translated global operations strategy into local execution, achieving 12% quarter-over-quarter sales growth—around ¥500 million—with strategic digital marketing initiatives.
- Designed and implemented scalable operational SOPs and dashboards that enabled last-mile logistics expansion during the startup phase—achieving ¥500 million quarterly growth.
Product Manager
Walmart
- Managed multi-stakeholder proposals, product requirements documents (PRDs), and rollout plans across AI, supply chain, and sustainability projects, including one that saved ¥500 million monthly by reducing food waste from 7% to 2%.
- Proposed and led ESG-aligned zero-waste, modular inventory, and discount systems—resulting in labor hour reduction from 30% to 8% and significant cost savings.
- Customized 10 new sustainable applications—including zero-waste, inventory management, procurement, and modular integrity applications—at stores by understanding store and customer requirements to reduce back-office work hours from 30% to 8%.
- Strategized and proposed a standard business proposal to create a Google map for 350+ stores. Increased daily pick-up orders from 100 to 1,000+ in the same labor hours, developing a cost-effective omnichannel business model.
Project History
Zero-waste Supply Chain System for Microsoft
Spearheaded Microsoft's zero-waste initiative in Japan and APAC, aligned with ISO 14001 principles, reducing, reusing, and recycling excess materials—achieving $2.2 million annual savings.
KEY ACTIVITIES
• Led the largest project portfolio in APAC by business volume, managing an average of ¥1 billion per project and 16 internal stakeholder teams, including external partners such as NTT, Softbank, MCDR, and Mitsubishi.
• Designed PRDs and launched a supply-chain-integrated waste management app used by Microsoft APAC integration and technical infrastructure (ITIM) teams, enabling better forecasting, vendor accountability, and compliance documentation.
• Designed 1st- and 3rd-party evaluation metrics, helped build learning agendas, and supported post-launch impact measurement. Regularly interfaced with global product teams and APAC stakeholders to represent Japan’s measurement needs.
• Drove the zero-waste initiative across the APAC portfolio, saving $42 million and implementing advanced data dashboards and supplier engagement for sustainability.
Admin Tasks Automation
Built, piloted, and scaled a sustainability dashboard app using Dataverse, Azure connectors, Power BI, and Copilot Studio extensions, and reduced project admin time by 70%—saving $300,000 per project.
KEY ACTIVITIES
• Led 22 large-scale infrastructure program executions from planning to delivery, balancing delivery speed, cost, and operational quality through simulation models and iterative planning. Applied project management best practices, prepared project documentation, and conducted regular status meetings aligned with monthly and strategic business reviews.
• Integrated vendor, supply chain, telecom, legal, and engineering functions into a unified delivery framework for APAC. Drove strategic planning, simulations, and automation that reduced administrative time by 70% and increased delivery accuracy.
• Built, piloted, and scaled a sustainability dashboard app using Dataverse, Azure connectors, Power BI, and Copilot Studio extensions, and reduced project admin time by 70%, saving $300,000 per project.
• Oversaw cloud and AI data center deployments with a 97-megawatt capacity, integrating KPIs, SOPs, and Jira task management to ensure milestone-driven delivery.
• Owned weekly and monthly executive reporting, milestone tracking, and risk management aligned with APAC and global roadmaps. Consolidated business review decks, integrating financial analysis, commercial updates, and KPI tracking.
Zero-waste Supply Chain System for Walmart
Delivered a zero-waste data-recommended app to efficiently reduce, reuse, and recycle materials at stores, reducing waste by 17% and saving billions of Japanese yen annually.
KEY ACTIVITIES
• Collaborated with stakeholders to draft proposals, formulate strategies, perform and analyze research and data mining, gather project requirements, and prepare business cases, SOPs, and pitch ideas to executives.
• Created Power BI, Tableau, and automated processes using Microsoft tools for the operations division.
• Performed POC, tracked KPIs, drafted rollout strategies, led multiple stakeholder teams of 5-10 people from different departments, and worked with divisional heads, executives, and international division heads to make a significant impact.
• Ran sprints, raised issues, and removed obstacles. Monitored costs alongside other divisional heads for the budget.
• Helped develop real-time dashboard campaign tools for business unit teams and leadership. Conducted statistical analysis and implemented store-level measurement tools to optimize customer engagement.
• Managed multi-stakeholder proposals, PRDs, and rollout plans across AI, supply chain, and sustainability projects, including one that saved ¥500 million monthly by reducing food waste from 7% to 2%.
• Proposed and led ESG-aligned zero-waste, modular inventory, and discount systems—reducing labor hours from 30% to 8% and significantly saving costs.
Education
Master's Degree in Economics
Soka University - Tokyo, Japan
Bachelor's Degree in Commerce
P.G.D.A.V. College, Delhi University - Delhi, India
Skills
Tools
Jira, Slack, Confluence, Zoom
Paradigms
Management, Team Development
Other
Strategy, Project Management, Stakeholder Management, Complex Problem Solving, Business Cases, Cross-functional Team Leadership, Complex Data Analysis, Program Management, Automation, Consulting, Data Analysis, MySQL, SAP Supply Chain Management (SCM), Key Performance Indicators (KPIs), Warehouse Management, Data Science, Product Development Manager
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