
Gaurav Kunwar
Verified Expert in Project Management
Project Manager
Patan, Central Development Region, Nepal
Toptal member since March 3, 2026
Gaurav is a project and delivery manager specializing in AI-enabled SaaS. He has led organization-wide AI enablement initiatives, helping teams adopt AI through practical workflows, delivery governance, and scalable execution. With experience across edtech, medtech, fintech, and enterprise platforms, Gaurav brings structure to complex environments and turns technical strategy into clear, business-aligned delivery.
Project Highlights
Expertise
- AI Project Management
- Agile Software Development
- Confluence
- Cursor AI
- Jira
- Prototyping
- Scrum
- Test-driven Development (TDD)
Work Experience
Delivery Manager
Panthos Labs
- Owned cross-functional delivery for 5 products, serving millions of daily active users and aligning execution with roadmap priorities.
- Led GDPR and UK GDPR compliance programs, coordinating engineering and stakeholders to support EU market expansion readiness.
- Redesigned delivery governance for a 12-person team, improving execution predictability through structured reporting and decision cadence.
- Implemented test-driven development (TDD) practices to reduce QA bottlenecks and accelerate delivery cycles.
- Built executive dashboards using PostHog to convert user behavior into prioritization insights and improve product adoption.
- Introduced AI-assisted development workflows to streamline execution and increase throughput for strategic initiatives.
Fractional Project Manager
Fieldstream
- Led end-to-end delivery of FieldStream’s internal operating system for field teams, aligning product, engineering, and operations around project management, scheduling, task tracking, and invoicing workflows.
- Translated field and office operational needs into product requirements, helping prioritize features across quoting, job scheduling, team coordination, and real-time project tracking.
- Managed the delivery of mobile-first workflows that enabled field staff to receive assignments, update task status, capture job information, and stay aligned with office teams in real time.
- Coordinated the implementation of quote-to-project and invoice workflows, ensuring smoother handoffs between operations, finance, and delivery teams through Xero-connected processes.
- Drove the cross-functional execution of in-platform communication workflows, reducing reliance on disconnected tools by supporting job-level collaboration inside ChatStream.
Fractional Blockchain Project Manager
Cre8net
- Owned end-to-end delivery of a blockchain-based creator platform across web and mobile, leading an 11-person cross-functional team through 6-week release cycles.
- Managed a strategic product pivot to a trust-first search model, realigning roadmap priorities, stakeholder expectations, and delivery plans without slowing execution.
- Coordinated the implementation of secure payment, subscription, and escrow workflows on Solana, enabling scalable marketplace transactions and monetization.
- Led the delivery of compliance-critical identity verification workflows, integrating KYC/AML controls to reduce fraud and support trusted financial operations.
- Implemented AI-powered moderation workflows to improve community safety and reduce manual operational overhead.
- Managed vendor relationships end-to-end, ensuring third-party deliverables, timelines, and quality standards stayed aligned with project objectives.
Project Manager
Finpipe
- Led end-to-end delivery of FinPipe’s broker workflow platform, aligning business, product, and engineering teams across referral management, application processing, and partner collaboration workflows.
- Translated broker and partner operational needs into clear product requirements, helping prioritize features across Referral Pro, document processing, and fraud prevention workflows.
- Coordinated implementation of referral pipeline workflows that enabled brokers to manage referrals, track stage transitions, and collaborate more effectively with partners.
- Managed delivery of secure financial workflows designed to support broker applications, document handling, and fraud-related controls in a business-critical environment.
- Supported rollout of AI-powered document processing capabilities, improving how financial documents were captured, extracted, and prepared for downstream workflows.
Project Manager | Scrum Master
Eyeonic
- Improved delivery velocity by 20% within 5 sprints by strengthening planning and removing cross-functional blockers.
- Implemented workflow automation using RAG-powered AI tools that reduced manual effort by 15+ hours per sprint, enhancing overall delivery efficiency.
- Built rapid prototypes using AI tools to validate feature hypotheses, improving the idea-to-requirement cycle time by 200%.
- Analyzed retrospective trends to bridge execution gaps, increasing action-item completion rates to 83%.
- Facilitated Agile ceremonies for a seed-funded startup of $2.2 million to align priorities and maintain execution momentum.
Agile Project Manager
uQualio
- Led an onboarding redesign that increased conversion by 32% and generated approximately $250,000 in incremental ARR.
- Boosted delivery velocity by 43% over 12 months through structured continuous improvement and bottleneck removal.
- Achieved a 96% stakeholder acceptance rate by managing end-to-end UAT to ensure delivery matched business requirements.
- Managed the delivery for a bootstrapped platform, scaling the product to reach $1.5 million in ARR.
Project History
Ansura | Security Questionnaires Made Easy
- 10x — Faster Vendor Assessments
- 80% — Reduction in Manual Questionnaire Effort
Vendor assessments and security questionnaires were slow, repetitive, and difficult to manage across formats like Word and Sheets. Teams had to manually search past responses, interpret security documentation, and repeatedly answer similar questions, which created delays in vendor reviews and added heavy operational effort.
I built Ansura as an AI-powered vendor assessment automation platform that ingests documents across multiple formats and generates accurate responses to security questionnaires. The back end uses a vector database, LangChain, embedding models, and Groq-powered LLMs, while the Trust Center centralizes security documentation for easier review and sharing.
Ansura made vendor assessments 10x faster and reduced manual questionnaire effort by 80%, helping teams complete security reviews with greater speed, consistency, and confidence.
Delivery Acceleration and Automation
- 20% — Increase in Delivery Velocity in 5 Sprints
- 15+ Hours — Saved per Sprint Through Automation
- 200% — Improvement in Idea-to-prototype Cycle Time
Delivery velocity was constrained by inconsistent sprint planning, recurring blockers, and manual workflow overhead. The team needed faster, more predictable execution, along with a way to validate ideas earlier to avoid wasted engineering cycles.
I tightened delivery fundamentals by improving sprint planning inputs, clarifying ownership, and tracking blockers with fast escalation paths. I automated repetitive workflow steps to remove manual overhead and introduced lightweight prototyping to validate assumptions before committing full engineering effort. I also improved retrospectives by tracking action items and holding owners accountable across sprints.
Improved delivery velocity by 20% within five sprints and saved over 15 hours per sprint through workflow automation. Accelerated the idea-to-requirement cycle time by 200% with rapid prototyping, significantly reducing wasted build effort.
Onboarding Redesign Resulting in $250,000 Incremental ARR
- 32% — Increase in Conversion Rate
- $250,000 — Generated in Incremental Annual Recurring Revenue
Customer onboarding had friction points that reduced activation and conversion, limiting revenue growth. The team needed to improve the onboarding experience without disrupting core roadmap delivery, while keeping releases reliable and stakeholder expectations aligned.
I led a cross-functional onboarding redesign from discovery to rollout. I aligned stakeholders on success metrics, broke work into iterative releases, and kept scope tight through backlog prioritization and sprint planning. I also ran structured UAT with clear acceptance criteria and coordinated feedback loops to validate changes quickly and reduce release risk.
Redesigned the onboarding process, increasing conversion by 32% and contributing approximately $250,000 in incremental annual recurring revenue (ARR).
GDPR and UK GDPR Compliance Program for EU Expansion Readiness
- 2 — Regulatory Frameworks Implemented
- 30 — Countries Enabled for Market Access
- 0 — Critical Compliance Risks Left Unmitigated at Release
The business needed to deliver GDPR and UK GDPR compliance initiatives to support EU expansion readiness without derailing product delivery. This required coordinating multiple stakeholders, managing dependencies across product and engineering teams, and maintaining high leadership visibility while tracking and mitigating compliance risk.
I led end-to-end program delivery by splitting work into clear workstreams, sequencing milestones, and managing dependencies across teams. I established delivery governance (cadence, reporting, and decision tracking) and maintained a RAID log to surface risks early and drive mitigation. I also coordinated stakeholder sign-offs and release-readiness checkpoints to ensure compliance work was implemented, operationally adopted, and shipped predictably.
Delivered GDPR and UK GDPR compliance initiatives, improving EU expansion readiness. Governance and risk management increased predictability and leadership visibility, reducing last-minute surprises and keeping cross-functional teams aligned.
Cre8net | Blockchain Pilot Project in Australia
Cre8net needed to launch a blockchain creator platform in a fast-moving environment while solving for trust, monetization, compliance, and community safety at the same time. The team also had to execute a major product pivot without slowing delivery.
I led an 11-person cross-functional team across 6-week cycles, driving execution through a strategic pivot and coordinating delivery of payments, escrow, KYC/AML verification, and AI moderation workflows across web and mobile.
The platform launched with secure financial workflows, stronger fraud prevention, and scalable moderation capabilities, creating a safer and more trusted creator marketplace experience.
FieldStream | Unified Field Operations for Construction Companies
http://fieldstream.au- 99.9% — Platform Uptime Maintained
- 95%+ — SLA Compliance Achieved
FieldStream needed a unified internal OS for field operations. Scheduling, job tracking, quoting, invoicing, and team communication were fragmented across tools, creating handoff friction, limited visibility, and slower issue resolution. The platform also had to support business-critical workflows with strong SLA performance and high uptime.
I led cross-functional delivery of FieldStream’s core workflows, translating operational needs into clear requirements and execution plans. I improved planning, testing, and release readiness while building executive dashboards that gave leadership visibility into user interactions, operational bottlenecks, and platform performance.
Maintained 99.9% platform uptime and achieved 95%+ SLA compliance across critical workflows, giving office and field teams a more reliable system, faster issue resolution, and better day-to-day operational continuity.
Finpipe | Smarter Brokerage Workflows
http://finpipe.au- 100,000+ — Documents Processed
- 300+ — Brokers Onboarded
FinPipe needed a more connected way to manage broker workflows across referrals, document handling, and application processing. Key activities involved manual coordination, fragmented visibility, and slower handoffs between brokers, partners, and internal teams, making it harder to scale operations efficiently.
I led cross-functional delivery across FinPipe’s core workflows, translating business needs into clear requirements and execution plans. I coordinated implementation across referral management, document processing, and broker-facing workflows, while improving release readiness, stakeholder alignment, and visibility through dashboards and structured delivery processes.
Helped scale FinPipe into a more efficient broker operations platform, supporting 100,000+ documents processed and 300+ brokers onboarded through streamlined workflows, improved coordination, and stronger execution across critical business processes.
Jira and Confluence Automation
- 80% — Reduction in PRD creation time
- 5 to 1 — Data sources unified into single workflow
- 100% — Auto-published PRDs with linked Jira artefacts
Product teams spent hours gathering context from Jira, Confluence, Fathom AI transcripts, Gmail threads, and Slack just to write one PRD. Information was often stale or incomplete. After drafting, PRDs still needed manual formatting in Confluence, breaking down into Jira tickets, and cross-linking. This slowed delivery cycles and introduced errors at every step.
Built SutraX to auto-aggregate context from five sources via their APIs: Jira, Confluence, Fathom AI, Gmail (OAuth 2.0, label-filtered), and Slack (custom SlackBot). Feeds unified context into NVIDIA Nemotron Super to generate structured PRDs. Auto-publishes to Confluence with custom templates and creates linked Jira epics, stories, and tasks with proper relationships.
PRD creation dropped from 6-8 hours to under 90 minutes. Every PRD ships with a formatted Confluence page and a linked Jira hierarchy. PMs spend less time on docs and more on strategy, with fewer revision cycles.
Education
Bachelor's Degree in Computer Science
University of Wolverhampton - Wolverhampton, England, UK
Skills
Tools
Jira, Confluence, Project Management & Work Tracking Tools, Tableau, Slack, Google Docs, Miro
Paradigms
Scrum, Agile Software Development, Test-driven Development (TDD), AI Project Management, Agile, User Acceptance Testing (UAT), Agile Product Management, Agile Project Management, Agile Delivery, Requirements Analysis, Implementation Project Management, B2B, Azure DevOps, Machine Learning Operations (MLOps), Conversion Rate Optimization (CRO), UX Design
Platforms
Blockchain, Amazon Web Services (AWS), Google Cloud Platform (GCP)
Other
IT Business Analysis, General Data Protection Regulation (GDPR), Sprint Retrospectives, Reporting, Governance, Timelines, Stakeholder Alignment, Sprint Planning, Delivery Optimization, Process Improvement, Stakeholder Management, Delivery Operations, Continuous Improvement, Backlog Management, Business Analysis, Project Management, Artificial Intelligence (AI), Team Management, Technical Project Management, Product Roadmaps, Dashboards, Scrum Master, Project Delivery, Software Development Lifecycle (SDLC), Digital Platform Development, Software Implementation, System Implementation, Process Improvement Project Management, Artificial Intelligence (AI), Project Management, Agile Coaching, Agile Transformation, Digital Transformation, IT Project Management, Deployment, IT Deployments, Leadership, Ownership, Project Management Operations, Agentic AI, AI Consulting, Project Planning, Client Management, Communication, Project Coordination, Project Tracking, Distributed Team Management, Documentation, Project Timelines, Product Management, Minimum Viable Product (MVP), Mobile Apps, Product Requirements Documentation (PRD), Applications, Sprint Ceremonies, AI Tools, Technical Requirements, Best Practices, Coaching, Prompt Engineering, Branding, Websites, Implementation, Web Design, Website Design, Digital Project Management, Digital Brand Identity, Strategy, User Stories, Administration, Global Team Management, Technical Product Management, Go-to-market (GTM) Strategies, Agile Product Delivery, Business Requirements, Release Management, Cursor AI, ClickUp, PostHog, Prototyping, International Expansion, Onboarding, Conversion, Automation, Cryptocurrency, Solution Architecture, Training, Vendor Management, E-learning, Training & Training Content Development, Learning Management Systems (LMS), Consulting, IT Governance, Enterprise, Procurement, Sourcing, Data Analysis, Data Security, Procurement Process Optimization, Vendor Coordination, Customer Success, Vendor Negotiation, Risk Management, Workflow, Business Operations, Technical Architecture, Program Management, Mobile Applications, Machine Learning, Field Service Management, Zoho, Notion, Big Data, MongoDB, React, Workflow Automation, User Experience (UX), Web3, Smart Contracts, PDAs, Crypto, Decentralized Systems, Decentralized Finance (DeFi), Know Your Customer (KYC), Anti-money Laundering (AML), P2P, Token-2022, Marketing, Web UI, Google Meet, Sales Enablement, Loom, Instructional Design, Pricing Strategy, QA Testing
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