Darina Mateychenko
Verified Expert in Project Management
Project Manager
Warsaw, Poland
Toptal member since January 4, 2019
Darina is a certified scrum product owner and experienced senior manager with deep expertise in Agile methodologies. During her rapidly evolving professional career, she accumulated tremendous practical experience managing various aspects of complex programs and business areas. Darina has worked in both corporate and startup environments and co-founded her own business, garnering a diverse portfolio of successfully managed and resolved cases.
Project Highlights
Expertise
- Agile Project Management
- Backlog Management
- Business Administration
- Business Analysis
- Project Management
- Retrospective Techniques
- Scrum
- Sprint Planning
Work Experience
Operations Manager
Corpsoft
- Implemented a tailored Scrum process that was customized to align with company processes, project delivery, and pricing models. Provided coaching to the team on the implementation of Scrum and fostered an understanding of the Agile mindset.
- Maintained a highly performing company environment through COVID-19 and military aggression time, adapting to fully remote work and further office transition to a European city. Developed and cascaded the organization's strategy/mission statements.
- Implemented performance metrics for operations, resulting in significant financial growth, achieving a monthly turnaround of approximately $100,000. Led business development efforts and closed sales deals ranging from $50,000 to $200,000.
- Set up and optimized sales processes on two channels, consistently generating 20 leads per month and converting one to three onboarded clients monthly.
- Set up the entire marketing and positioning process for the company. Ran the discovery phase with leads to maximize proposal terms, benefiting both parties and reducing deal closure time to an average of 1.5 weeks.
- Managed, nurtured, and performed account management for key business clients, keeping them within the VIP list for three to five years, stably working with the company as partners. Managed the backlog for products, planned releases, and sprints.
- Planned and monitored staffing, expectations, and motivation. Trained and mentored the PM/admin team, enabling my former assistant to seamlessly step into the COO deputy role and maintain high performance in her areas of responsibility after my exit.
- Conducted story mapping execution, poker planning, and other scrum activities to be effective in the delivery process.
Project Manager
Samsung Next
- Managed external projects, ensuring commitments were kept and deliverables were accurate and on time.
- Ensured and facilitated smooth communication with clients and the sales team about new features and product improvements.
- Worked on documenting processes and keeping the knowledge base up to date.
- Facilitated Agile and Scrum process improvements so the team could operate effectively and with maximum performance.
Project Manager
Whisk.com
- Acted as a liaison between the sales and tech teams, ensuring commitments were kept and deliverables were accurate and on time.
- Led assignments, project planning, execution, and control.
- Ensured and facilitated smooth communication with clients and the sales team about deliverables, deadlines, and commitments.
- Maintained and improved processes to ensure the team operated effectively and achieved maximum performance.
- Coordinated assignments involving multiple teams, ensuring timely information sharing and involving the necessary people when needed.
- Created process diagrams to visualize workflows, documented processes and agreements, and maintained the related knowledge base.
External Scrum Master and Agile Coach
Kuehne + Nagel
- Facilitated team transformation towards better agile work.
- Created and ran a number of workshops and training to improve mind pliability.
- Ran a number of workshops and events to reveal team potential in greater collaboration, unlocking trust and removing the fear of productive conflict.
- Facilitated and moderated scrum ceremonies to maximize team performance.
- Encouraged and helped the proxy product owner grow, enhancing their skills to become a greater leader in managing the roadmap, scope, and value delivery.
- Helped systematize and organize processes and approaches.
Scrum Master | Delivery Manager
Funkgeräte-Vermietung.de — Spreenauten GmbH
- Consulted on and facilitated agile approaches and scrum ceremonies within the development team.
- Ensured development efforts were focused on the goals outlined by senior management.
- Ensured priorities were in line with senior management's strategies.
- Facilitated communication, process improvements, continuous feedback loop, and blocker removal within the IT department.
- Facilitated backlog grooming work. Consulted on team management and work culture.
Product Manager
Crowdbotics
- Evaluated scope and defined project management methodology in line with company standards. Staffed the team and led the delivery to achieve predictable and expected results.
- Conducted market and industry research to keep tool features in line with expected user models.
- Participated in pre-sale activities and calls with leads and conducted initial project discovery.
- Managed external projects and coordinated resources for smooth project delivery.
- Reported project progress and managed internal project dependencies.
Project Manager | Proxy-product Manager
Zfort Group LLC
- Conducted the discovery phase, gathered the project's initial information, and defined the product strategy and initial backlog.
- Created product roadmaps based on strategic direction and regular information exchange with clients.
- Led and structured the hiring process to effectively do the staffing of project teams.
- Created the development schedule and plan. Controlled the execution of the project and supervised developers.
- Set up the Scrum process, supervised and guided clients and teams.
- Formed and prioritized product backlogs and reported progress toward backlog realization during projects progress.
- Guided and educated clients about proper user stories and epics' ideation process during requirements analysis. Prioritized workpieces in the backlog and clarified them to the team.
Project Coordinator
Global Logic Ukraine
- Managed time-sheets and time allocation of distributed engineering team.
- Supported team in visa/travel arrangements and client visit organization.
- Maintained account statistics (expenses, travel, overtime, salary related payments, vacations etc.).
- Worked with team on facilitating smooth communication flow with client's team.
Project Manager
Dev Pro
- Served as the main point of contact between the client and the dedicated team assigned.
- Managed a dedicated team formed for a client account.
- Oversaw the development of the client's custom CMS for one legal niche.
- Oversaw the implementation of custom web projects using the client's CMS platform.
- Managed the maintenance of a client's project portfolio.
Team Lead
Dev Pro
- Gathered assignments from clients or internal departments and distributed them to team members. Ensured the workload was stable and well-balanced.
- Coordinated assignments execution and reporting. Ensured results delivery to requesters.
- Checked timesheets, reports, and accounting statistics and ensured they were filled in correctly and on time.
- Monitored team motivation level and ensured there was a healthy climate inside.
- Staffed the team, onboarded new mates, and ensured they were up to speed with assignments.
- Dealt with conflicts and negotiations inside the team or on levels like team to client and team to other departments.
Project History
Custom Telemedicine Software Development for Vision Screening and Testing Platform
https://remonihealth.com/Managed a squad that ran over 30 sprints and worked on platform innovation components. Co-managed backlog with product owners.
As a result, squad improved the platform by extending its capabilities, modifying its user interface and branding, and introducing new features that increased the value of the platform for users. One of the most important business advantages was that the platform was developed with HIPAA compliance, which helped accredit it as a telemedicine software solution.
One of the key points we are most proud of is that we have not only fixed and validated incompetent tests but also developed another innovative test for this telemedicine software service. It involved computer vision technology for the sight screening process.
All-in-One Custom CRM Solution for Back-Office Business Operations
https://myofficehelp.com/The efficiency gains realized through this platform translated to an estimated annual savings of $200,000 for the company. The platform attracted a surge of new orders from users, positioning the company significantly ahead of its competition.
The client considered two solutions: fixing the current errors and implementing further phases or rebuilding the application from scratch. After an assessment of the code base identified that the code structure was in poor condition, we agreed to create a custom application to avoid future risks and financial losses.
CRM became a virtual solution that provides scheduling, dispatching, customer relationship management, marketing, business coaching, social media management, web design, and graphic design support for the home service industry. Following the company owners' request, we created a custom complex solution. It allows management of all business operations via a single application with the ability to integrate with other services and support all current company services in the future.
We also introduced a streamlined onboarding process, leading to significant cost savings. We used Scrum, which has sprint-based development and fast shipment increments.
Cognitive Food Platform
https://samsungfood.com/Led project from the discovery phase to launch, coordinated work of several teams, and launched a project on time and within schedule.
The platform allows users to analyze, process, and enhance recipe content with great accuracy using highly trained AI to deliver smarter, personalized recommendations.
Education
MBA in Executive Master of Business Administration
Quantic School of Business and Technology - Washington DC
Master's Degree in Management of Foreign Economic Activity
Simon Kuznets National University of Economics - Ukraine
Bachelor's Degree in Business Administration and Management
Simon Kuznets National University of Economics - Ukraine
Progress Toward a Degree in Computer Science
V.N. Karazin Kharkiv National University - Ukraine
Certifications
Certified Scrum Product Owner (CSPO)
Scrum Alliance
Skills
Tools
Jira, Asana, Slack, Skype, Microsoft Word, Microsoft Excel, Google Sheets, Google Docs, Google Slides, Project Management & Work Tracking Tools
Paradigms
Agile, Scrum, Kanban, Agile Project Management, B2B, Management, B2B2C, Agile Delivery, Requirements Analysis
Platforms
Android, iOS, WordPress
Industry Expertise
Healthcare, Digital Marketing
Other
Project Management, Product Discovery, Certified Scrum Product Owner (CSPO), Backlog Management, Product Management, Business Administration, Stakeholder Management, Project Scoping, Customer Experience Management, Communication, Accountability, Project Timelines, Project Planning, Sprint Planning, Retrospective Techniques, Project Coordination, Sprint Ceremonies, Business Analysis, User Experience (UX), B2B Marketing, Marketing Campaigns, Product Owner, Data Analysis, Agile Coaching, Management Consulting, Project Discovery, Software Development, Notion, Email, Team Management, Microsoft 365, Computer Systems, Economics, Business Development, Marketing, Sales, Contract Negotiation, Key Account Management, Financials, Feature Backlog Prioritization, User Needs, Business, Projects, Account Management, Client Delivery Management, Customer Service, Startups, Risk Management, Operations, Discovery Workshops, Product Development, PMO Processes, Business Process Management (BPM), Process Flows, Story Mapping, Process Mapping, SaaS, Software as a Service (SaaS), Scrum Master, Design Sprints, Discovery, Planning, Strategic Planning, Financial Planning & Analysis (FP&A), Resourcing, Artificial Intelligence as a Service (AIaaS), Artificial Intelligence (AI)
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