Reina Uba, Project Manager in Kraków, Poland
Reina is available for hire
Hire Reina

Reina Uba

Verified Expert  in Project Management

Project Manager

Kraków, Poland
Toptal Member Since
January 6, 2022

Reina is a people leader and project manager with a developer background and 15 years of experience in the IT industry. She has worked as an agile project manager and development team lead on diverse web and mobile-based projects for over ten years. Being a Certified Scrum Master and Product Owner (CSPO), Reina is keen on using Agile, Kanban, and Waterfall methodologies for project management and delivery.

Project Highlights

Navionics Android and iOS Applications
Planned the strategic roadmap for the Navionics applications and managed its development and end-to-end delivery.
Integrating Verification Service to the Registration Flow
Integrated a verification service to the registration flow compatible with the UK KYC requirements.


Work Experience

Technical Project Manager

2023 - PRESENT
Digital Marketing Agency
  • Worked on the product analysis of the new features, created feature design mockups, and wrote user stories for the development team.
  • Planned the development with the agile team. Coordinated with the QA team to finalize the product testing.
  • Planned releases and coordinated release management.
  • Created project delivery plans for the upcoming strategic features.

Project Manager

2022 - 2023
Hardware and Software Manufacturer
  • Established Agile processes in the development team. Worked with the development team to create end-to-end delivery process and supported the team in process learning.
  • Coached product manager in creating product roadmaps and planning beta testing for the application.
  • Supported the release manager in creating the release process for the application. Established release tracking in Jira for the development teams.
  • Created delivery project plans for mobile projects. Updated the project progress based on the estimations and actual progress.
  • Maintained development team backlogs. Worked with the product manager to transfer the product user stories to the development backlog and created user stories for the areas that had changed after creating product user stories.

Process Management Coach

2022 - 2023
eID Easy
  • Implemented a product management process for software delivery. Streamlined the requests coming from the market to the development process and releases to the customers.
  • Set up the delivery pipeline for planning new methods of delivery. Worked with the sales team to implement the planning and prioritization based on the new methods' market value, customer demand, and other KPIs.
  • Analyzed the authentication and signature methods' financial data to review the methods' KPIs and business value.
  • Worked with the sales and finance team to project future revenues based on the sales pipeline, new methods pipeline, and projected usage.
  • Participated in meetings with different method providers to collect the integration documents and credentials for the development team.
  • Tracked the methods' integration delivery, from gathering requirements with the sales team to the after-release market actions.

Head of PMO

2022 - 2023
  • Set up and led a team of nine project, program, and portfolio managers. Hired and coached team members.
  • Transferred the company from Waterfall project management to Agile, cross-functional teams.
  • Planned company strategic projects and programs with the leadership team and managed delivery roadmap and execution.
  • Set up the common processes for project communication, risk, issue, and change management.

Technical Project Manager

2022 - 2022
Software Product Design and Dev Agency
  • Created and maintained full product backlogs for several projects, like a customer-reactive website and Android and iOS app.
  • Wrote user stories for the development team and defined the acceptance criteria and functional and non-functional requirements.
  • Created client projects' financial trackers based on backlog estimations and development time logging. Tracked the project target cost and actuals.
  • Represented clients in their clients' bi-weekly meetings and created reports on the project progress, risks, issues, and decisions.

Project Manager | Principal Delivery Lead

2018 - 2022
William Hill
  • Worked on several projects for William Hill, involving internal teams, external development partners, and suppliers.
  • Handled the end-to-end delivery of various projects, creating the project plans, identifying investment requirements, planning the communication management approach, managing stakeholders, and monitoring and controlling risks and issues.
  • Managed the delivery leads team, handling career planning and performance reviews.
  • Supported the teams' agile delivery and helped them to become high-performing agile teams.
  • Tracked teams' agile metrics and collaborated in work reviews to plan and track improvements based on KPIs.
  • Organized and facilitated workshops to plan the quarterly channel roadmap, identify and plan dependencies, recognize risks, and create visibility of the roadmaps and milestones.

Mobile Manager

2013 - 2018
Navionics SRL
  • Helped to establish a new development office for Navionics in Estonia.
  • Hired and managed the Android development team for the Estonian office, integrating processes with the developers located in Italy. Hired and managed Android and iOS developers and quality assurance specialists for a new development unit in India.
  • Managed the external development companies working to support and accelerate the implementation of the Android application for Navionics.
  • Cooperated with the company's directors to create and plan the strategy for the mobile platform. Created and maintained mobile team roadmaps.
  • Established Agile methodology in the mobile teams. Managed the day-to-day development of the Navionics iOS and Android applications using the Agile methodology.
  • Acted as a product owner. Created user stories for the team and managed the delivery process until the launch to the market.
  • Organized and managed the beta testing group for the Navionics applications.
  • Tracked applications and customers' KPIs from the market. Planned application improvements based on customers' behaviors, suggestions, and complaints.
  • Collaborated closely with the marketing team to align timelines for marketing campaigns and implement their requirements.
  • Promoted the apps on Facebook and Google platforms, implementing deep links and APIs for digital marketing.

Project Manager

2011 - 2013
  • Delivered web portals for Gala Casino, Bingo, and Coral based on Liferay technology.
  • Collected and analyzed customer requirements for the system. Facilitated requirements analysis and review workshops, and created a detailed analysis of the requirements to be implemented by the development team.
  • Managed the end-to-end project delivery, created complete project delivery plans, and planned and tracked the teamwork using the Agile methodology.
  • Released systems to production, monitoring and maintaining the live systems, and handed over to the customers.

Java Developer

2006 - 2011
  • Implemented the first versions of Playtech mobile games using a Java ME platform.
  • Developed the back end of the Playtech Poker server network. Tested, debugged, and released changes for the complex servers' network based on Java.
  • Collaborated with the design, testing, and management departments to collect and align the requirements for deliveries and manage communication.

Navionics Android and iOS Applications

Planned the strategic roadmap for the Navionics applications and managed its development and end-to-end delivery.

I managed a development team of 15 developers and a quality assurance team with six QA specialists. Planned the strategic roadmap items with the company's directors and translated the high-level requirements to the development work, which I arranged with the development teams. Worked day-by-day with development teams to capture progress information and any risks or issues with potential impact on delivery timelines. Communicated with support, marketing, and management stakeholders to align information on the expected deliveries. Planned beta testing group activities to review the upcoming changes before delivery to the final customers. Tracked the delivery KPIs and monitored the customer responses from the market to plan any further improvements. Reviewed customer KPIs related to the application usage and product purchase to plan other strategic improvements to the product.

Web Portals for Gala Casino, Bingo, and Coral

Created new web portals for Gala Casino, Bingo, and Coral, integrating players' authentication data from third-party services.

Held sessions with clients for collecting product requirements and translated the client wireframes into technical tasks for the development team. Created end-to-end project plans and communicated with the client about the expected timeframes and milestones. Managed the development team daily and followed up on the development status. Managed the CMS team that configured the portal content. Delivered the portal to the end customers, monitored production issues, and planned bugs fixes.

Integrating Verification Service to the Registration Flow

Integrated a verification service to the registration flow compatible with the UK KYC requirements.

Created the plan for the project, which involved three internal teams, one external team, and several internal and external stakeholders. Aligned the strategy with the external team project manager. Run the status meeting with company managers to give them an overview of the project status. I was the primary contact point for the project for any status or communication.
2007 - 2011

Doctorate in Information Technology

University of Tartu - Tartu, Estonia

2001 - 2006

Bachelor's Degree in Information Technology

University of Tartu - Tartu, Estonia


Project Management Professional (PMP)

Project Management Institute (PMI)


Professional Agile Leadership™ I (PAL I)


Certified Lean Six Sigma Black Belt



Certified Lean Expert



Certified Lean Specialist



Certified Lean Six Sigma Green Belt



Certified Lean Six Sigma Yellow Belt



PRINCE2 Practitioner Certification



PRINCE2 6th Edition Foundation



Certified Scrum Product Owner (CSPO)

Scrum Alliance


Professional Scrum with Kanban (PSK I)


Professional Scrum Master Level I (PSM I)


Agile PM

APMG International

Collaboration That Works

How to Work with Toptal

Toptal matches you directly with global industry experts from our network in hours—not weeks or months.


Share your needs

Discuss your requirements and refine your scope in a call with a Toptal domain expert.

Choose your talent

Get a short list of expertly matched talent within 24 hours to review, interview, and choose from.

Start your risk-free talent trial

Work with your chosen talent on a trial basis for up to two weeks. Pay only if you decide to hire them.

Top talent is in high demand.

Start hiring