Mădălina Marincaș, Project Manager in Cluj-Napoca, Cluj County, Romania
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Mădălina Marincaș

Verified Expert  in Project Management

Project Manager

Cluj-Napoca, Cluj County, Romania
Toptal Member Since
October 3, 2022

Mădălina is a program and project manager focused on applied psychology in tech and an excellent soft skills trainer and storyteller. The unique mix of technical project management experience and human behavior know-how makes her an empathic manager who gets things done. Having experience in both product and software services organizations, Mădălina is at her best when brainstorming, communicating, and solving problems.

Project Highlights

Mobile App for Personal Thermostat Wearable
Built a mobile app that controls a wearable that acts as a personal thermostat.
Operator Deposit Limit
Aligned project stakeholders to implement the requirements coming from the country's regulator.
Tournaments Implementation on Paddy Power
Launched a new entertainment type on the Paddy Power website.


Work Experience

Management Consultant

2022 - PRESENT
Mazi Management Consulting
  • Defined responsibilities associated with the project manager role and needed behaviors, aligning with three seniority levels. Created project management processes and client interaction best practices. Delivered knowledge hub on project management.
  • Held one-on-one management consulting sessions with managers, CTOs, and CEOs to identify action plans for their organizational, team, and management challenges.
  • Conducted a project focused on sales strategy and pipeline creation/execution. Deliverables include a project plan, a documented workflow (pipeline), tooling setup, and execution monitoring.
  • Increased employee engagement and skill development through training initiatives.
  • Established metrics for the project success rate and implemented process optimization.

Senior Project Manager | Management Consultant

2022 - 2023
Global App Testing
  • Created the seniority levels and associated responsibilities for the project management team. Defined career paths for project managers. Created organizational processes that mapped the PMs' responsibilities.
  • Developed RACI matrices for departments within the operations function, including project management, customer support, and customer success, and drove process creation and standardization.
  • Managed over ten key customer relationships and testing strategies during a year. Interacted with over 40 leads (startups, medium-sized companies, and corporations) in identifying testing needed. Created a yearly testing strategy for each of them.
  • Established a career coaching program for employees in the organization.

Head of Project Management

2020 - 2022
Salt & Pepper
  • Increased the project management team in a year and a half from one person to four by leading recruitment and onboarding efforts for these roles. Increased project management team capacity by 300%.
  • Established solid project management practices and processes by creating a project lifecycle structure, a project roadmap, and tailored waterfall and agile project management company standards.
  • Defined the strategy for the project management team quarterly as OKRs, aligning with the company goals.
  • Initiated projects, programs, and discovery sprints by setting up the ways that work best for them.
  • Delivered more than six projects with teams composed of developers, QAs, designers, BAs, POs, and other stakeholders.


2018 - 2022
Leaders Foundation
  • Delivered over ten training programs to groups of 20 – 70 people. Each program lasts a few months, and there are 4 – 8 training sessions to be delivered.
  • Designed hands-on activities for the topic I was delivering, ensuring the attendees learned as much as possible.
  • Held sessions on communication, personal values, team dynamics and management, leadership, vocational coaching, and project management.

Project Manager

2015 - 2020
Flutter Entertainment
  • Organized ten key projects with more than 30 development teams, 25 support members, and 15 different 3rd parties across nine countries. Led the project teams through influencing and negotiating.
  • Delivered cross-functional projects in payments, retail, operations, marketing, and digital gaming. Integrated Apple Pay and Google Pay as payment methods, ensuring compliance across various jurisdictions.
  • Planned and created clear milestones for large initiatives, monitoring progress and managing risks and a wide variety of stakeholders and 3rd parties, from initiation to production rollout and operational support.
  • Joined the team as a project management intern and grew into the role over five years until I was in charge of delivering the company's key initiatives.
  • Implemented responsible gambling initiatives like the operator deposit limit and self-exclusion functionalities across brands and markets (the UK, Italy).
  • Took responsibility for complex rollouts. Managed the redesign and rollout of a retail application across a vast network of 600+ locations, addressing challenges and implementing effective communication strategies.
  • Worked on testing strategy alignment (compliance). Contributed to ensuring compliance by aligning testing strategies for the company and its partners.
  • Worked on retail data consolidation. Managed the complex project of integrating data from multiple sources, demonstrating adaptability and problem-solving skills.

Mobile App for Personal Thermostat Wearable


Built a mobile app that controls a wearable that acts as a personal thermostat.

Managed a team of ten developers, designers, OAs, and POs to build a mobile app from scratch. It required integration with a wearable and its firmware, which added additional complexity to the testing approach and the overall development process.

Program Organization for a Sports Facilities Booking

Designed the program with four teams across three different companies.

The business strategy was aligned with implementing the design, mobile, and web applications. My role was to understand the current procedures and implement a framework that aimed to bring together all key stakeholders. This would ensure that the design system that was currently under development would respond to the specific business needs along with the mobile and web particularities.

Operator Deposit Limit

Aligned project stakeholders to implement the requirements coming from the country's regulator.

The project's goal was to amend existing website functionalities to ensure that gambling operators respect the deposit limit requested by UKGC. The stake was to ensure that two development teams and five support teams worked together on a deadline, making all the needed changes on time so that the business was in line with the responsible gambling strategy.

Tournaments Implementation on Paddy Power

Launched a new entertainment type on the Paddy Power website.

Together with more than 15 development scrum teams, ten operational teams, one-third party, and dozens of additional stakeholders, we built a brand new infrastructure and integrated the gambling concept called tournaments. The project lasted nine months.

ApplePay Integration for a Betting Platform

Ensured that the project met regulatory compliance requirements before launching a new payment method to millions of customers.

This project aimed to introduce a new payment method—ApplePay—on the Paddy Power and Betfair websites. As part of this initiative, I coordinated the releases and the collaboration with a certifying house to ensure we were compliant to launch this functionality in multiple jurisdictions.

Integration with UK National Self-exclusion Register

Planned and coordinated the joint effort of 12 scrum teams, three operational teams, five content teams, and two third parties across six business areas and three locations to implement this extra safety measure for the site's customers.

The project team was formed of leaders in the business areas, including P&L, product management, and C-level, as well as managers of the scrum teams. I was the project manager for the team that was the catalyst of successful project delivery in line with the UK regulation, even with the project's tight deadline.
2018 - 2021

Bachelor of Science in Psychology

Babeș-Bolyai University - Cluj-Napoca, Romania

2011 - 2015

Graduated in Computer Science

Technical University of Cluj-Napoca - Cluj-Napoca, Romania


Generative AI Overview for Project Managers

Project Management Institute (PMI)


Coaching Specialist



MSP Foundation Certificate | Programme Management



PRINCE2 Practitioner Certification



PRINCE2 Foundation Certification



Slack, Zoom, Confluence, Office 365, Google Sheets, Project Management & Work Tracking Tools, Microsoft Excel, Excel 365, Jira, Miro, Figma

Industry Expertise

Technology, Healthcare, Education Technology (Edtech), Retail & Wholesale


Agile Delivery, Agile Project Management, Agile, Scrum, Management, Change Management, Implementation Project Management, Testing, Agile Leadership, Agile Software Development, Kanban




Project Management, IT Project Management, PRINCE2 Project Management, Stakeholder Management, Project Planning, Project Management & Delivery, Distributed Team Management, Digital Project Management, Communication, Information Technology, Complex Problem Solving, Software Development Lifecycle (SDLC), Facilitation, Release Management, Monitoring, Third-party Management, Communication Strategy, eCommerce, Agile Practices, Scheduling, Cross-functional Collaboration, Mobile Applications, Web & Mobile Applications, Training, Presentations, Public Speaking, Estimation & Planning, Budgeting, Project Timelines, Feature Backlog Prioritization, Creativity, IT Projects, Integration, Data Integration, International Projects, Software Release Management, IT Management, Agile Program Management, Email Handling, Email Management, Planning, Reporting, Interviewing, Project Budget Management, Risk Analysis, Global Project Management, Project Delivery, Key Account Management, Cross-cultural Management, Project Tracking, Project Reporting, Sprint Retrospectives, Project Coordination, Roadmaps, Senior Executive Management, Mentorship & Coaching, Leadership & Coaching, Documentation, Executive Presentations, Communication Management, Training Content, Business Transformation Project Management, Enterprise Project Management, Cross-functional Team Leadership, Microsoft 365, Program Management, Soft Skill Training, Risk Management, RAID, Psychology, Motivation, Technical Writing, Team Management, Process Improvement Project Management, Scrum Master, Business Strategy, Business Delivery Management, Healthcare Services, Operations, Organizational Structure, Process Flows, Consulting, Agile Coaching, Scrum Coaching, Startups, Client Delivery Management, Project Management Operations, Waterfall Methodology, Training & Training Content Development, Discovery Workshops, IT Program Management, Marketing Research & Analysis, Online Payments, Compliance, PCI Compliance, Internationalization, International Payments, Team Mentoring, LinkedIn Marketing, Technical Project Management, Notion, Cost Analysis, Business to Business (B2B), Coaching, Career Coaching, Executive Coaching, Business Coaching, Account Management, Sprint Planning, Sprints, Creative Thinking, Resource Management, Objectives & Key Results (OKRs), Governance, Knowledge Management, Knowledge Bases, Content Creation, Enterprise Coaching, Early-stage Startups, Diagrams, Innovation, Payment Processing, Delivery Management, Minimum Viable Product (MVP), Business Psychology, Regulatory Compliance, Apple Pay, Management Consulting, Customer Success, Customer Journeys, Presales, User Experience (UX), Spanish-English Translation, Generative AI, Generative Artificial Intelligence (GenAI), Growth, User Engagement, User Research

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