Schneider Electric automates workflows, accelerating turnaround time by 50%.
The global industrial leader needed to stabilize systems, align teams, and maintain business continuity during a fast-paced and challenging acquisition.
Client
Schneider Electric is a global leader in energy management and automation solutions for efficiency and sustainability.
Employees
Industry
TechnologyDelivered Services
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Schneider Electric had launched an Open Source Program Office (OSPO) to align with its broader innovation strategy but lacked a scalable process for managing contributions. Without guidance for contributors, the process discouraged participation and created confusion.
Solution
Automated workflow for open source governance
Toptal led the effort to design and implement a fully automated intake and review workflow using the Microsoft Power Platform. By leveraging Power Automate, MS Forms, and macro-enabled Excel, Toptal created a system that routed submissions to the right stakeholders, reduced manual effort, and ensured consistent evaluations.
Cross-functional alignment
Working with representatives from Engineering, Legal, Cybersecurity, Marketing, and IT, Toptal streamlined communication and ensured the workflow reflected the company’s structure. GitHub was introduced as a centralized publishing platform, and success-tracking tools were embedded to support long-term adoption.
Outcome
50% reduction in approval time
The new system reduced approval cycle times by 50%, increased contributor satisfaction, and improved alignment between technical and business teams. Contributors cited ease of use and clarity as major improvements, while leadership gained real-time visibility into the strategic value of submissions.
A foundation for open source innovation
By transforming a fragmented, manual process into a cohesive, automated workflow, Toptal helped Schneider Electric bring its OSPO to life. The system is now live and evolving, enabling the company to scale open source contributions, support its innovation goals, and enhance its reputation as a collaborative, future-focused industry leader.
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